3six5 Photography
3six5 Photography
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Terms and Conditions

Effective Date: June 25, 2026

Welcome to 365 Photography. By booking a session, paying a retainer, signing a contract, or using our website, you agree to these Terms & Conditions.

1. Booking & Reservation

A session is not considered reserved until:

  • The booking form has been completed. 
  • The required retainer has been paid. 
  • The client has signed the service agreement (if applicable). 

Bookings are accepted on a first-paid, first-served basis.

The Photographer reserves the right to decline any booking.

2. Non-Refundable Retainer

A non-refundable retainer of 50% is required to secure your session.

The retainer:

  • Reserves your date 
  • Covers administrative planning 
  • Compensates for unavailable booking dates 

Because dates are held exclusively for you, retainers are non-refundable under all circumstances except if the Photographer cancels the session.

3. Payment Policy

Remaining balances are due:

  • Before the session begins 
  • OR 5 days before the scheduled shoot 

Accepted payment methods:

  • Credit Card 
  • Debit Card 
  • Apple Pay 
  • Cash App 
  • Zelle 
  • Bank Transfer 

Failure to submit payment may result in cancellation.

Returned payments may incur additional fees.

4. Late Payments

Late payments may incur:

  • Late fees 
  • Interest charges 
  • Suspension of editing 
  • Delay of image delivery 

No photographs will be delivered until payment has been received in full.

5. Cancellation Policy

If the client cancels:

Within 30+ days:

  • Retainer forfeited 
  • No additional balance due 

Within 14 days:

  • Retainer forfeited 
  • Up to 50% of remaining balance may be due 

Within 72 hours:

  • Full session balance may be charged. 

6. Rescheduling

Clients may request one complimentary reschedule with at least 72 hours notice.

Additional reschedules may incur administrative fees.

Rescheduling is subject to Photographer availability.

7. Photographer Cancellation

If illness, emergency, natural disaster, equipment failure, or unforeseen circumstances prevent the Photographer from performing services:

The Photographer may:

  • Reschedule the session 
  • Provide a substitute photographer 
  • Issue a refund of payments received 

No additional damages shall be owed.

8. Weather Policy

Outdoor sessions may be rescheduled due to:

  • Rain 
  • Snow 
  • Dangerous winds 
  • Extreme heat 
  • Unsafe weather 

Weather decisions are made solely by the Photographer.

9. Client Arrival

Clients should arrive:

  • Hair complete 
  • Makeup complete 
  • Dressed and ready 

Late arrivals reduce shooting time.

Sessions ending because of client lateness will not be refunded.

10. Photographer Arrival

The Photographer will make every reasonable effort to arrive on time.

Minor delays caused by:

  • Traffic 
  • Road closures 
  • Weather 
  • Emergencies 

shall not constitute breach of contract.

11. Session Time

Your reserved session begins at the scheduled start time.

Unused time cannot be credited or refunded.

Additional time requested may be billed at the Photographer's hourly rate.

12. Travel Fees

Travel outside the Photographer's service area may incur:

  • Mileage 
  • Hotel 
  • Flights 
  • Parking 
  • Rental vehicles 
  • Tolls 
  • Meals (overnight trips) 

Travel expenses must be paid before departure.

13. Destination Sessions

For destination photography:

The Client is responsible for:

  • Airfare 
  • Hotel accommodations 
  • Transportation 
  • Required permits 
  • Venue access 
  • Parking 

Travel arrangements are non-refundable once purchased.

14. Permits & Location Fees

Clients are responsible for obtaining:

  • Photography permits 
  • Venue permissions 
  • Entrance fees 
  • Parking fees 

unless otherwise agreed.

15. Image Delivery

Typical turnaround:

Portrait Sessions:
7–21 business days

Weddings:
6–12 weeks

Commercial Projects:
As agreed in writing.

Delivery dates are estimates.

16. Editing Style

Clients acknowledge they have reviewed the Photographer's portfolio.

Editing style is artistic and consistent with previous work.

Requests for a different editing style after delivery may incur additional charges.

RAW files are never delivered.

17. Image Selection

Unless otherwise specified:

The Photographer selects:

  • Best images 
  • Final edits 
  • Cropping 
  • Color grading 
  • Retouching 

Unedited images will not be released.

18. Additional Editing

Requests including:

  • Body modifications 
  • Face swaps 
  • Extensive object removal 
  • Heavy retouching 
  • Background replacements 

may require additional fees.

19. Copyright

All photographs remain the intellectual property of the Photographer under United States Copyright Law.

The Photographer retains full copyright ownership.

20. Client Usage License

Clients receive a personal-use license.

Personal use includes:

  • Social media 
  • Printing 
  • Personal gifts 

Commercial use requires written licensing.

21. Commercial Use

Businesses may not:

  • Advertise 
  • Sell 
  • Publish 
  • License 
  • Promote products 

using photographs without purchasing a commercial license.

22. Photographer Portfolio Rights

Unless otherwise agreed, the Photographer may use images for:

  • Portfolio 
  • Website 
  • Social media 
  • Competitions 
  • Advertising 
  • Studio samples 

Clients requesting complete privacy must notify the Photographer before booking.

Additional privacy fees may apply.

23. Model Release

Clients grant permission for photographs to be used for promotional purposes unless an executed privacy agreement has been signed.

24. Minor Children

A parent or legal guardian must be present during sessions involving minors.

25. Safety

The Photographer may stop a session if conditions become unsafe.

This includes:

  • Dangerous weather 
  • Violence 
  • Harassment 
  • Illegal activity 
  • Unsafe locations 

26. Client Conduct

Abusive, threatening, discriminatory, or inappropriate behavior toward the Photographer or staff will result in immediate termination of services without refund.

27. Equipment Failure

While professional equipment and backups are maintained, the Photographer shall not be liable for image loss caused by:

  • Equipment malfunction 
  • Card failure 
  • Power outages 
  • Theft 
  • Acts of God 

Liability shall not exceed amounts paid.

28. Force Majeure

Neither party shall be liable for delays or failure to perform caused by:

  • Hurricanes 
  • Floods 
  • Fires 
  • Pandemics 
  • Government restrictions 
  • Terrorism 
  • Acts of God 
  • Civil unrest 

29. Limitation of Liability

The Photographer's total liability shall never exceed the total amount paid for the services.

The Photographer shall not be liable for:

  • Emotional distress 
  • Lost opportunities 
  • Business losses 
  • Consequential damages 

30. Website Bookings

Submitting a booking request does not guarantee availability.

Bookings become confirmed only after:

  • Acceptance by the Photographer 
  • Payment received 
  • Confirmation email sent 

31. Gift Certificates

Gift certificates:

  • Are non-refundable 
  • Cannot be redeemed for cash 
  • Expire according to applicable law unless otherwise stated 

32. Digital Downloads

Clients are responsible for downloading and backing up delivered images.

Online galleries may expire after 30–90 days.

Archival retrieval after expiration may incur a restoration fee.

33. Social Media

Clients may share delivered images but may not:

  • Apply filters 
  • Alter colors 
  • Remove watermarks 
  • Edit photographs 
  • Claim authorship 

Credit to the Photographer is appreciated when possible.

34. Refund Policy

Photography is a custom creative service.

Because artistic work cannot be returned, refunds are generally not provided once services have been rendered, except where required by law or expressly stated in writing.

35. Governing Law

These Terms & Conditions shall be governed by the laws of the State in which the Photographer's business is registered.

Any disputes shall be resolved in the appropriate courts of that jurisdiction.

36. Agreement

By booking photography services through this website, paying a retainer, or participating in a session, the Client acknowledges that they have read, understood, and agree to these Terms & Conditions.

Return and Refund Policy

At 365 Photography, we strive to provide an exceptional experience for every client. Please review our refund policy before booking.

Non-Refundable Retainer

All booking retainers are non-refundable and are required to reserve your session date. Your retainer covers scheduling, planning, and the reservation of your time slot.

Cancellations & Rescheduling

  • Cancellations will result in the forfeiture of the retainer.
  • Rescheduling requests are subject to availability and must be made with at least 72 hours' notice.
  • No refunds will be issued for missed appointments or no-shows.

Photography Services

Photography services are custom and time-based. Once a session has taken place, all payments are non-refundable.

Digital Images & Products

Due to the nature of digital products, all delivered images, downloads, prints, albums, and other custom products are non-refundable.

Photographer Cancellation

If [Your Photography Business Name] must cancel a session and is unable to reschedule, any payments made (including the retainer) will be refunded in full.

Questions

If you have any questions regarding this policy, please contact us before booking.

By booking a session, you acknowledge that you have read and agree to this Refund Policy.

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3six5 Photography

Copyright © 2026 3six5 Photography - All Rights Reserved.

Created By ChelzCreationz

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